Conference Assistant
About the Conference Assistant Position
The Conference Assistant position with Conference Services has historically been one of the most competitive, challenging, and rewarding student employment opportunities on campus. Conference Assistants are responsible for the execution of over 125 conferences and camps each summer that bring over 25,000 guests to the university. These guests will spend over 60,000 nights in our residence halls and will eat almost 100,000 meals!
Conference Assistants are responsible for staffing the 24-hour front desk of our operation and assisting our meeting planners with conference preparation during the first few weeks of our season. To further enrich their experience, Conference Assistants will then have the opportunity to plan conferences on their own beginning in early July. We ultimately hire Senior Assistants based on their performance as Assistants, making the first year an extremely integral one. Because of the demands of the position, Conference Assistants may not take classes during their employment and they may not have any other part-time or full-time employment.
If you have questions regarding this position prior to the interview process, please do not hesitate to contact the Director, Matthew Gaul, at (614) 292-9725 or via email at gaul.11@osu.edu. Please also type your application. Below is the official position description.
| Position: | Conference Assistant (18 positions available) |
| Compensation: | $3000.00, Single Room on North Campus and a 100-swipe Meal Plan |
| Dates: | June 12th, 2009 - August 21st, 2009 and includes some Spring Quarter training |
| Duties: | Conference Assistants will initially assist the Senior Assistants with conference preparation, including but not limited to; computer work, room checks, check-in/check-outs and financial accounting. Conference Assistants will also work in the 24-hour Conference Services Front Desk, Conference Services Gift Shop and any satellite operations. Their responsibilities will include but are not limited to guest relations, answering phones, answering guest questions, check-in/check-out operations, mail pick-up, sorting and delivery, cash handling, and all other duties as assigned. Conference Assistants will then have the opportunity to plan conferences on their own beginning in early July with Senior Assistants serving as their Coaches.
Special Note: As a Conference Assistant who cannot take classes throughout the summer, the Ohio State University requires that you pay into the university’s retirement system, OPERS. The funds withdrawn from your bi-weekly paychecks during the summer can be paid back to you via check in December (minus any applicable taxes). More information can be found at www.opers.org. |
| Download Printable Application: | Conference Services Application (Word Doc) |
Summer Office Assistant
About the Summer Office Assistant Position
The Summer Office Assistant position within Conference Services is a newly formed staff, created to give our guests the most convenient support and security possible. Given that our Conference guests are primarily first-time visitors, Summer Office Assistants will be given the unique task of staffing the various front desks of occupied buildings during the summer season as a way to create a welcoming, safe and quickly responsive atmosphere at the residence hall level.
Conference Services has the privilege of welcoming over 125 conferences and camps each summer that bring over 25,000 guests to the university. Ideally, these guests will all be welcomed and have their experience positively influenced by our Summer Office Assistant staff.
Specifically, Summer Office Assistants are responsible for staffing the front desks of occupied residence halls, answering guest questions, dispensing directions to tourist hotspots and most importantly, responding to emergencies as they occur. Since Conference Service’s Main Desk is located in Royer’s Living Room, the ability of these front desks to quickly respond to emergencies under their supervision is critical to our operation’s continued success.
Unlike the Conference Assistant position, Summer Office Assistants are welcome to take classes during their employment and hold second jobs, as long those additional opportunities do not conflict with the 20 hour per week commitment of this position.
It is also important to note that Summer Office Assistants can be considered as waitlisted Conference Assistants, should they not receive an offer immediately following the hiring process.
If you have questions regarding this position prior to the interview process, please do not hesitate to contact the Director, Matthew Gaul, at (614) 292-9725 or via email at gaul.11@osu.edu. Please also type your application. Below is the official position description.
| Position: | Summer Office Assistant (40-60 positions available) |
| Compensation: | $235/month stipend (20 hours in desk shifts per week), $7.50/hr. for each additional hour, Double Room on North Campus |
| Dates: | June 12th, 2009 - August 21st, 2009 and includes some Spring Quarter training |
| Duties: | Summer Office Assistants are entrusted with the 24-hour oversight of our residence halls, whenever they are occupied by Conference guests. Their responsibilities will include, but are not limited to: Customer relations, answering phones, answering guest questions, responding to emergencies as they arise, communicating pertinent information to the Conference Staff in Royer and all other duties as assigned.
It is also important to note that Summer Office Assistants can be considered as waitlisted Conference Assistants, should they not receive an offer immediately following the hiring process. |
| Download Printable Application: | Conference Services Application (Word Doc) |
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